Texas Association of Nonprofit Organizations

Grants Coordinator

cafbtx Capital Area Food Bank

Grants Coordinator


The Grants Coordinator is an essential member of the Grants team responsible for maintaining an efficient workflow and building strong cases that support funding requests. This includes ongoing research on the causes and indicators of food insecurity in our community, understanding the Food Bank’s role in hunger relief, and effectively communicating the importance of that role to potential donors. The Grants Coordinator will primarily be responsible for managing internal processes, organization, and information gathering, but will also communicate directly with current or potential donors through written grant solicitations. The Grants Coordinator works closely with Food Bank staff to ensure financial and performance compliance with grant contracts and must be able to exercise discretion and independent judgment in their work.


  • Maintain up-to-date records within Raiser’s Edge, Excel grants calendar, and other tracking spreadsheets as needed.
  • Prepare tax acknowledgement letters and submit grant contracts in a timely and appropriate manner.
  • Research and document data relating to hunger, food insecurity, and the impacts of emergency food assistance.
  • Research current or potential donors, and use this information to make recommendations for successful donor outreach.
  • Maintain current knowledge of the Food Bank’s programs, services, and their impact.
  • Communicate effectively within CAFB to understand funding needs, and gather internal information needed for grant proposals.
  • Review information and identify gaps/weaknesses. Work with staff to get the information needed within structured timelines.
  • Develop case statements for strong grant proposals or other fund solicitations, creating, editing, and archiving frequently used copy.
  • Prepare and submit grant solicitations to a portfolio of approximately 30 funders annually.
  • Prepare and submit program performance updates and reports on an ongoing basis.
  • Manage multiple deadlines simultaneously, set priorities, and adapt to changing circumstances.
  • Compare actual program outcomes and costs to those projected in grant proposals. Disseminate grant information to Food Bank staff detailing conditions of grants upon award.
  • Assist the Resource Development team with other fundraising projects as needed.
  • Assist the Grants Manager with annual revenue projections and review progress toward fundraising goals on a monthly basis.
  • Perform additional duties as assigned by the Grants Manager, Development Director and CDO.


A. Education, Experience, and Training

  • Bachelor’s degree from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA).
  • One – two year’s full-time, wage-earning experience in grant writing and/or other fundraising activities with demonstrated success preferred.

B.  Knowledge and Skills

  • Excellent written, oral, and interpersonal communication skills. In particular, the ability to review complex or lengthy information and provide clear summaries.
  • Confidence working with qualitative and quantitative information.
  • Ability to identify weaknesses in a proposal, and work within a team to strengthen those areas.
  • Ability to innovate and take the initiative to seek out additional funding opportunities.
  • Ability to manage multiple projects, and react to deadlines while maintaining a high quality of work.
  • Exercise good judgment and discretion; strong ethical character capable of handling confidential and financial information.
  • Proficiency in Word, Excel, the Internet and donor management software (Raiser’s Edge preferred).
  • Ability to work independently with minimal supervision.
  • Ability to work effectively with other Food Bank staff and volunteers.


  • Conditions may include working inside, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
  • Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, typewriter, calculator, copier, fax machine, telephone, and automobile.

The above statements are intended to describe the general nature and levels of work to be performed and are not intended to be an exhaustive list of all responsibilities and duties. Please click on the following link to apply for the position: https://www.austinfoodbank.org/about-us/careers/grants-coordinator

No recruiters, phone calls or walk-ins please.

The Capital Area Food Bank of Texas is an equal opportunity employer committed to cultural diversity in the workforce. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, national origin, sexual orientation, gender identity, disability, veteran status, sex or age.

To apply for this job please visit the following URL: https://www.austinfoodbank.org/about-us/careers/grants-coordinator →

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9011 Mountain Ridge Dr., #100
Austin, TX 78759-5118

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Fax: 801.382.1490
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