Asking for donations is in fact a troublesome process, but sometimes, you may need to do so for your non-profit organization. Sending donation request letters to the known persons, friends, colleagues and local business people is the economical way to get donations for your organization. A well-written letter is highly beneficial in getting positive impression about you and your organization. It is therefore always worth to read the sample letters in the net, before starting the letter writing process.
You need to give due consideration to write an attention-capturing caption. You can even add a picture representing the theme of your organization. For instance, if your non-profit organization is aiming to help the poor children, you can set a theme picture like the image of a poor boy and girl. Most of the business people do not find time to read all their mails. They may send many letters to the trash pile, even without opening them. If you want your recipient to open your letter, you need to give some appealing opening. You need to include your contact address in the beginning. You can then start the letter with formal salutation.
The body of the letter is the most important part, which requires more attention. You need to know how to make the recipient regular donors. You can get better idea for framing the body of the letter, by viewing sample non-profit donation request letters. However, the purpose of writing the donation request letter and the recipients are different and so it is advisable to create a letter on your own. You need to remember that the letter must be informative and entertaining. This can encourage the recipient to read the letter fully.
You can describe what your organization is planning to do with the donation amount. You need to specify the purpose in a way that it touches the emotion of the recipient. You should exaggerate anything, as this would spoil the credibility of your organization.
It is advisable to specify the required donation amount in the letter. If you want any equipment like computer, printer etc, you can then make a note of it in your donation request letter. If you use the sample non-profit donation request letter, you can include the necessary amount.
If the recipient gave some donations to your organization previously, you need to say thank you for it in your letter. You can state how the donation amount was utilized effectively. This can help to get better response from the recipient.
It is sensible to use a sample donation request letter for raising funds for your non-profit organization, especially if you are not an expert in letter writing. A donation request letter needs to look professional in order to gain good image about your organization. You can even simply copy the contents of the sample letter into your Microsoft word application, but you need to make it personalized and heartfelt. Make sure that your letter is not over sentimental. It is also advisable to avoid writing long letters. You can compress important details within one or two pages.